How it works

Project manager creates a baseline resource plan, estimates costs and revenue
The project manager books resources or requests their allocation for the project
Employees track time and expenses through timesheets and expense requests
The manager monitors performance through P&L and keeps track of forecasts

Resource Plans

The project resource plan allows you to schedule operations, in a classic way or using generic resources.

Two versions are available — a master plan and a current estimate. The master plan allows you to fix the initial terms of the project for further comparison with the actual result.

Planning in hours, percent or FTE as well as different time scales are available.

The resource plan data are instantly processed into the planned cost of the project

The planned amount of labor costs and resource bookings for a project can be requested immediately with the Resource Request.

Expense planning and accounting

The project provides an estimate of direct financial costs, such as business trip expenses, subcontractors charges, etc.

Actual costs are accounted via expense requests. The request reflects the types and amount of costs, the need for reimbursement to the employee, and scans of supporting documents.

Request approval routes are customizable and can include roles, such as Project Manager.

Once the request is approved, the cost incurred is immediately recognized in the project expenses.

Revenue planning and accounting

The project captures a payment schedule plan. Payments can be attributed to the project as a whole or to its separate phases.

The project manager indicates expected payment dates if they differ from the original scheduled dates.

For T&M projects, a list of roles is specified for billing. The rates of each role can be adjusted at client or project level.

Once the T&M work has been recorded and approved through timesheets, the work is reflected in the revenue side of the project.

P&L statement

Profit & Loss Statement is a classic representation of financial results.

The P&L configurator adjusts the structure of the report lines: separating groups of lines, summarizing subtotals, and aggregating several accounting items into one report line.

The report displays actual performance or Plan/Actual budget comparison. Financial information is displayed in total or by period: months, quarters or years.

A unique feature of the report is the display of forecast values based on the actual resource plan. Knowing how the budget plan aligns with project progress will allow you to spot and fix problems in time.

Benefits of Project Management

1
The unified list of company projects
2
Accurate accounting of project expenses
3
Automatic labor cost accounting
4
Full transparency and control of KPI
5
Detailed P&L for the project
Alexander Radutsky

Alexander Radutsky

Managing Director

MEF PKF has been using WorkPoint for exactly a year. It took two weeks to start the system, and now it has more than fifty employees. Of course, the accounting of working hours, planning of loading and project management were carried out earlier, without this the normal work of the audit and consulting company is impossible, however after the implementation of the system we reached a new level.

Today, the leaders of our company see all projects in dynamics, and the consolidation of data and analysis of the results of operations of the divisions and the company as a whole takes much less time. This is especially true for long-term and multi-stage consulting projects, where we monitor incoming requests and allocate our resources depending on client activity.

Thus, WorkPoint allows us to evaluate projects, employees, and customers from different angles and be even more efficient.

Kirill Dyatko

Kirill Dyatko

CHRO

More than 120 employees at the ALTHAUS investment consulting group are successfully using WorkPoint to track working time. The company implemented WorkPoint in order to evaluate the efficiency of its employees and the marginality of its projects.

User-friendly interface, cloud storage solutions, and incredible functionality allowed implementation of the entire solution for their commercial operation in the shortest possible time.

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