Timetta Time Tracking

Collect timekeeping data to track project costs and utilisation rates for each employee. Register overtime and manage time-offs.

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Timetta Time Tracking Overview

2 minutes

Schedules

Timekeeping

Approvals

Time Off

Profiles

How it works

Easy-to use Timekeeping Software

The Timetta Time Tracking application manages timesheets and time-off requests. All time tracking data is available for analysis in reports and dashboards.

Set schedules

Keep Time Records

Approve Timesheets

Manage Time Off Requests

View Employee Profiles

Create working schedules

The app allows you to set up any work schedule, whether it's a 24/7 schedule, a standard five-day schedule, or a customised schedule for each employee.

Record every hour worked

Timesheets allow employees to record how much time was spent on project tasks and non-project work.

Manage the timesheet validation process

The application allows you to set up a workflow for timesheet approval process. The system aggregate only accurate, verifiable data.

Manage Time Off Requests

In the app an employee can send a request for approval of vacations, sick leaves, days-off and other absences.

View employee profile data

The employee's work profile contains time indicators by projects, clients and types of work. You can also view trends and other useful information.

Expected performance indicators

Implementation result

99%

quality of accounting

24%

Increasing employee utilisation

Increasing the speed of accounting

Customer reviews

Timetta is a ready-made solution for companies from various industries — consulting, IT integration, architecture, audit and marketing etc. Find out what business owners are saying about Timetta and how the product has changed the way they work.

All reviews

Peter Fafara

Partner Blank Architects

Blank Architects specializes in complex architectural projects. For us, time is a basic economic indicator. We have been using Timetta for over 2 years and can recommend the system as a reliable timekeeping tool and performance evaluation tool for project teams.

Kirill Dyatko

HRD ALTHAUS Group

More than 120 employees of the investment-consulting ALTHAUS Group successfully use Timetta for timekeeping. The company uses the system to evaluate employee efficiency and project margins.

Denis Gureev

CEO Architectural Bureau “Ostozhenka”

Compared to Excel spreadsheets, it takes much less time to fill in timesheets and analyze them. We liked working with Timetta because of the system's convenience. We can safely recommend it to our colleagues from other companies.

Mikhail Gurevich

Partner Masterkaya “KSP”

The KSP workshop has been using Timetta since January 2018. During this time, the system has become a familiar tool for accounting and labor planning, and has taken its place in the company's business processes. Filling out and coordinating timesheets in Timetta has become a routine operation and takes 5 minutes a day.

Evgeny Rudakov

Partner ADE Professional Solutions

Within a month, we managed to configure and implement Timetta in ADE. Convenient report designer, configuration of workflow approvals, prompt technical support — all this allowed us to make the system startup process comfortable for our employees. We recommend Timetta as a convenient functional tool with good technical support.

Andrey Vedeshin

Head of Business Analysis Systems at GMCS

Timetta we have been using for more than 2 years. Thanks to this system, we have practically eliminated «resource» wars in GMCS, which was one of the main goals of the resource management system. The system allowed us to see a clear and transparent picture of the work on projects.

Igor Elovikov

Deputy General Director of EAE-Consult

It is fundamentally important for EAE-Consult to use resources rationally and manage projects efficiently. That is why we use the Timetta-based resource planning and labor accounting system. The system provides capabilities for timekeeping, resource utilization management and project performance control.

Alexander Radutsky

Managing Director PKF MEF

PKF MEF has been using Timetta for three years. Today, PKF MEF managers see all projects in a dynamic way, and it takes us considerably less time to consolidate data and analyze the performance of our divisions. Timetta allows us to assess projects, employees and customers from different angles and be even more efficient.

Alexander Bashkov

Project Manager at Beyond Taylor

We like Timetta for its clear interface and functionality. It has everything you need to constantly track the economics of your projects. The analytics allow us to quickly put together a report with a focus on different metrics. We can safely say that Timetta meets all the needs of Beyond Taylor.

Roman Fetkullov

Head of Visualization and Analytical Solutions at CSC (NLMK)

The Corporate Solutions Center was looking for a solution that would capture the distribution of workload into priority or non-target operations, their composition, and help determine the share of employees' involvement in project activities. The choice was made in favor of implementing Timetta.

Yuri Ilyin

Managing Partner Axenix

In March 2022, more than 2,000 of our employees found themselves without all the technological tools or even a basic email and Internet site — Accenture made the decision to separate us. So we started looking at what ready-made products were already on the market, naturally local and without global clouds. In the end, we chose a solution that suited us: the Timetta cloud system.

Why do you need a separate system for timekeeping?

Why not take time information from CRM, calendar, task tracker? Or keep time records via Excel?

To obtain comprehensive information on labor costs, it is essential to record the actual time spent by the employee on the project. Without this, it is impossible to build transparent project economics and calculate the project's cost.

To confirm the validity of the data. Working time information is used to calculate project economics, employee bonuses, and management decisions. Such information must be carefully verified through a well-thought-out process.

To standardize data and systematize records. If employees work in different systems, it is difficult to compare and harmonize data. If employees also manage projects outside the system, establishing any kind of consistent accounting becomes simply impossible.

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Life Cycle Management and WorKflow

The application supports the manageble process that helps with timesheet validation. The workflow builder allows you to specify who is responsible for coordination and the rules for transferring a timesheet from one participant to another. The configuration of workflow does not require programming skills and can be done in the GUI of the application. The timesheet approval process ensures that the timekeeping data is an accurate reflection of the project's labor costs.

Timesheet

Time Off

Utilisation

Time-tracker

Business rules

Reports

Timesheets

By collecting data on working time using timesheets, you can get a detailed picture of project work: how much time is spent on commercial projects, what is rate of staff utilisation, how much time is lost to downtime, etc.

The comments function and the classifier of types of work allow for a deeper understanding of project tasks.

The time-sheet function and the work type classifier allow for a deeper understanding of project tasks.

Absences

Fixing holidays, sick leave and other absences is an integral part of timekeeping.

An employee completes a request in Timetta, specifying the type and period of absence. The system manages the approval of the request and also writes off the hours not worked.

Timetta manages absence limits, policies for accruing and writing off available hours. For managers the data is available in calendar form.

Utilisation rate

Utilisation rate shows how much time an employee spends on useful tasks. This indicator is calculated as the ratio of useful time to all working hours of an employee.

The level of utilisation differs for each group of personnel. For example, the average manager spends only 40% of his or her time directly involved in a project, while the rest of the time managing the team.

Monitoring utilisation rates helps to manage human resources policies, motivate staff and correctly calculate the cost of services.

Time Tracker

The built-in time tracker counts down the time after starting and automatically fills the timesheet after stopping.

The time tracker can be arbitrarily stopped and restarted. The app will automatically summarise the time spent on the selected task. You can leave a comment on any time deductions.

The feature will be useful for users who use a smartphone and often work remotely or out of the office.

Business Rules

Timetta uses business rules to automate timesheet checks. For example, a business rule can be used to set workday limits.

A business rule can completely prevent a timesheet from being sent for approval or notify the user of errors in the document.

Timetta also reminds employees to complete timesheets, and shows managers lists of overdue timesheets for each subordinate.

Timetta also reminds employees to complete timesheets, and shows overdue timesheets for each subordinate.

Reports

Time tracking is essential for controlling project costs, evaluating staff utilisation, and reflecting the progress of completed work.

Timetta provides dashboards and summary reports that help you analyse your time tracking in a variety of ways. Data from the reports can be uploaded to Excel or exported to a BI system.

The «Employee Summary» dashboard shows planned and actual values expressed in hours of cost or employee utilisation.

How does timekeeping work in Timetta Time Tracking?

1 Users complete timesheets and submit for approval.

2 Project managers and department heads approve the timesheets.

3 Financial managers record project costs.

4 Company executives monitor metrics in analytics.

How does Timetta Time Tracking work?

Timetta Time Tracking is available as a standalone application that includes electronic timesheets. Users can track their worked hours on project tasks either manually or with the help of a time tracker. After approval, the system consolidates the verified data into reports or transfers it to other applications via API.

Time tracking is at the core of the entire Timetta application ecosystem. Time tracking data is used for project cost control and thus is a vital component for generating management reports within companies that earn revenue from providing professional services. Such companies essentially sell their specialists' time through projects. Since labor costs comprise the majority of their expenses, time tracking becomes a key element in controlling actual project costs and assessing project profitability.

Timesheets are widely used in consulting firms and have proven to be the «gold standard» for labor cost accounting. This method is simple and encounters minimal resistance from employees during implementation. Moreover, it provides reliable, accurate, and verifiable results when organizations properly implement regular timesheet completion.

Timetta Time Tracking offers a simple way to establish a time tracking system within an organization, without requiring extensive employee training or the implementation of specialized software. A comparative analysis of features is presented in the comparison table, which includes popular project management systems.

Timetta Time Tracking

Timetta Time Tracking Overview

Easy-to use Timekeeping Software

Create working schedules

Record every hour worked

Manage the timesheet validation process

Manage Time Off Requests

View employee profile data

Implementation result

Customer reviews

Why do you need a separate system for timekeeping?

Want to get started with Timetta Time Tracking?

Life Cycle Management and WorKflow

Timesheets

Absences

Utilisation rate

Time Tracker

Business Rules

Reports

How does timekeeping work in Timetta Time Tracking?

How does Timetta Time Tracking work?

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