Create expense approval requests
Electronic requests can be filled out in just a few seconds by selecting the necessary expense types from a list and sending them to the responsible employee for approval.
Timetta Expenses
Maintain centralized expense accounting to safeguard your project budget from unplanned and unjustified expenses.
Review Timetta Expenses
2 minutes
Expected metrics
Implementation results
Elimination of unjustified expenses
10%
Cost reduction
Decrease in lost profit
Customer reviews
Timetta is a ready-made solution for companies from various industries — consulting, IT integration, architecture, audit and marketing etc. Find out what business owners are saying about Timetta and how the product has changed the way they work.
All reviews
Peter Fafara
Partner Blank Architects
Blank Architects specializes in complex architectural projects. For us, time is a basic economic indicator. We have been using Timetta for over 2 years and can recommend the system as a reliable timekeeping tool and performance evaluation tool for project teams.
Kirill Dyatko
HRD ALTHAUS Group
More than 120 employees of the investment-consulting ALTHAUS Group successfully use Timetta for timekeeping. The company uses the system to evaluate employee efficiency and project margins.
Denis Gureev
CEO Architectural Bureau “Ostozhenka”
Compared to Excel spreadsheets, it takes much less time to fill in timesheets and analyze them. We liked working with Timetta because of the system's convenience. We can safely recommend it to our colleagues from other companies.
Mikhail Gurevich
Partner Masterkaya “KSP”
The KSP workshop has been using Timetta since January 2018. During this time, the system has become a familiar tool for accounting and labor planning, and has taken its place in the company's business processes. Filling out and coordinating timesheets in Timetta has become a routine operation and takes 5 minutes a day.
Evgeny Rudakov
Partner ADE Professional Solutions
Within a month, we managed to configure and implement Timetta in ADE. Convenient report designer, configuration of workflow approvals, prompt technical support — all this allowed us to make the system startup process comfortable for our employees. We recommend Timetta as a convenient functional tool with good technical support.
Andrey Vedeshin
Head of Business Analysis Systems at GMCS
Timetta we have been using for more than 2 years. Thanks to this system, we have practically eliminated «resource» wars in GMCS, which was one of the main goals of the resource management system. The system allowed us to see a clear and transparent picture of the work on projects.
Igor Elovikov
Deputy General Director of EAE-Consult
It is fundamentally important for EAE-Consult to use resources rationally and manage projects efficiently. That is why we use the Timetta-based resource planning and labor accounting system. The system provides capabilities for timekeeping, resource utilization management and project performance control.
Alexander Radutsky
Managing Director PKF MEF
PKF MEF has been using Timetta for three years. Today, PKF MEF managers see all projects in a dynamic way, and it takes us considerably less time to consolidate data and analyze the performance of our divisions. Timetta allows us to assess projects, employees and customers from different angles and be even more efficient.
Alexander Bashkov
Project Manager at Beyond Taylor
We like Timetta for its clear interface and functionality. It has everything you need to constantly track the economics of your projects. The analytics allow us to quickly put together a report with a focus on different metrics. We can safely say that Timetta meets all the needs of Beyond Taylor.
Roman Fetkullov
Head of Visualization and Analytical Solutions at CSC (NLMK)
The Corporate Solutions Center was looking for a solution that would capture the distribution of workload into priority or non-target operations, their composition, and help determine the share of employees' involvement in project activities. The choice was made in favor of implementing Timetta.
Yuri Ilyin
Managing Partner Axenix
In March 2022, more than 2,000 of our employees found themselves without all the technological tools or even a basic email and Internet site — Accenture made the decision to separate us. So we started looking at what ready-made products were already on the market, naturally local and without global clouds. In the end, we chose a solution that suited us: the Timetta cloud system.
Why is a separate system for expense accounting necessary?
Why not manage expense accounting in Excel and email, and approve expenses on paper?
Speed of request processing. Project expenses must be approved promptly to avoid extending project timelines.
Only a transparent and controlled request processing can ensure that all project expenses are strictly justified.
Centralized accounting allows you to collect and analyze expense data by projects, clients, programs, and other analytics.
Want to quickly start using Timetta Expenses?
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Lifecycle of expense requests
Timetta offers a simple and reliable mechanism for managing the lifecycle of expense requests. Within the application, you can specify color indicators and define transition rules between various request states. The flexible workflow builder allows you to configure and automate expense approval routes without any programming skills.
Cost сenters
Electronic requests
Reports
Cost сenters
The application allows you to account for direct project expenses by cost centers: departments, divisions, and other organizational units that spend company money as part of their work.
When filling out an expense request, an employee can specify which department's account the expenses will be charged to. In the project card itself, there is a separate tab that shows all available information on expenses allocated by cost centers. Cost center data can be used when creating analytical reports.
Electronic requests
Every employee with the appropriate permissions can open Timetta Expenses, create a request, fill it out in a few seconds, and send it for approval. For regular users, it's simple, fast, and convenient.
The request contains lines indicating the type and amount of expenses. To each line or even the entire request, you can attach a document for additional justification of expenses.
All data after approval will be accounted for under the appropriate expense item.
Reports
All data from expense requests can be exported to reports and dashboards using simple builders.
The report allows you to quickly see how expenses are distributed across cost centers both by project and across the entire company. You can monitor expense amounts to ensure they do not exceed the established limits and address other tasks.
Over 100 analytics are available for reporting.
How Does expense accounting Work in Timetta Expenses?
1
An employee fills out an expense request
2
Responsible managers approve the request
3
The data is recorded in the project's actual expenses section
4
The financial manager receives expense information from reports
How Timetta Expenses works
Timetta Expenses is a compact application that manages expense requests within the Timetta ecosystem. Expenses include direct costs, which are fixed amounts: travel expenses, material purchases, payments to subcontractors, etc. Such expenses are typically accounted for in the project budget separately from labor costs.
Timetta Expenses allows you to fill out and submit expense requests for approval through an approval route that has been configured in the system using a flexible workflow. All amounts will be automatically reflected in the expenditure part of the project budget in the actual expenses section.
The application also allows you to automatically include expense amounts in client invoices and record expenses that need to be reimbursed to employees.
Together with other Timetta applications, Timetta Expenses enables complete control over the financial status of the project and provides a comprehensive view of all actual expenses related to its execution.