Project Document Management

Organize project document management in a unified system, where each file is linked to the project context and accessible to the team for collaborative work.

Unified Document System

Timetta allows you to attach files to tasks, risks, checkpoints, change requests, acts, and other objects within the system. This creates a unified project document base. Files are accessible in a unified document feed or via global system search.

Unified Document System

Document Management

Timetta allows you to standardize project documentation at the level of registers, numbering rules, and templates. Each project contains a specific list of documents created according to an approved form. Documents can be managed at the lifecycle and approval workflow level.

Examples of Documents

  1. Project Passport
    Record project goals, deadlines, participants, and other key parameters in a single document.
  2. Status Report
    Regularly reflect the current state of the project, achieved results, and major deviations.
  3. Meeting Minutes
    Save decisions, agreements, and task assignments made during meetings.
  4. Change Request
    Formulate proposed project changes and send them through the established approval route.
Document Management

Project Knowledge Base

The built-in Wiki stores all significant information gathered by the project team. Timetta features a convenient editor with Markdown markup. The Wiki supports page hierarchies and collaborative editing, including comments, page locking, access modes, and change logging.

Examples of Wiki Articles

  1. Project Documentation
    Collect descriptions of solutions, requirements, and other project materials in a structured format.
  2. Internal Regulations
    Publish team work rules and unified process requirements.
  3. Project Knowledge Base
    Save accumulated experience, answers to frequently asked questions, and useful team materials.
  4. User Instructions
    Post step-by-step instructions for working with project tools and processes.
Project Knowledge Base

Integration with ECM and EDMS

The open API allows you to implement integration scenarios with Microsoft SharePoint, Nextcloud, Alfresco, and other document management systems or file storage solutions. Timetta links documents to projects and processes without changing access rules or file placement within the corporate environment.

Integration Scenarios

  1. Creating Shared Project Folders
    Automatically create file space when launching a new project.
  2. Document Links in Task Cards
    Link Timetta tasks to documents stored in an external system.
  3. Accessing Documents from File Storage
    Open related files from the project context without duplicating documents.
  4. Change Notifications
    Inform project participants about document updates and related events.
Integration with ECM and EDMS

Integration with Nextcloud

Timetta has integration with Nextcloud. For each project, you can create a separate Team Folder, which becomes a unified file space for the team. The scheme is easy to implement in an on-premises environment.

Use Cases

  1. Centralized Storage
    Store project materials in a unified team file space.
  2. Access Control
    Manage access to folders and documents according to corporate rules.
  3. Change History
    Track file changes and revert to previous versions if needed.
  4. Documents by Link
    Add links to documents in Timetta without moving files from Nextcloud.
Integration with Nextcloud

Collaborative Editing

The system can be supplemented with office editors like ONLYOFFICE, Apache OpenOffice, and other cloud solutions. Built-in handlers allow you to pass any data about document work during editing to Timetta.

Use Cases

  1. Collaborative Editing
    Work on documents together with other project participants.
  2. Word/Excel-like Editors
    Edit text documents and spreadsheets in a familiar office interface.
  3. Version Control
    Save document history and monitor changes to its content.
  4. Storage in Corporate Environment
    Keep files within the company's infrastructure and established access rules.
Collaborative Editing

Try project document management in Timetta

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